Blog / Newforma Konekt
In the dynamic AEC space, change is an ever-present constant, which is why Proposal Request (PRs) and contract change management are key features in construction workflows. Whether these changes stem from Requests for Information (RFIs), client conversations, or evolving project needs, managing them efficiently is critical to maintaining the project’s budget, schedule, and quality. The challenge lies in the complexity and volume of changes that can occur during a project, which can overwhelm even the most experienced project managers. Poorly managed contract changes can lead to budget overruns, project delays, and conflicts among stakeholders.
Effective contract change management in construction is crucial for handling Proposal Requests. PRs are essential when modifications to the original contract involve substantial alterations to either the contract’s schedule or financial terms. These formal documents, issued by designers or lead design consultants to contractors, request detailed and itemized quotes for proposed changes. The PR outlines the scope of the proposed changes and seeks a comprehensive breakdown of costs and time impacts associated with those changes.
In response to these challenges, many construction professionals are turning to project information management platforms like Newforma Konekt to effectively manage contract changes and minimize risks. These platforms provide a centralized system for tracking, documenting, and approving all major changes in a project, enhancing overall construction project management.
By ensuring that every change is meticulously recorded and communicated, Newforma Konekt helps construction teams avoid potential litigation and maintain project integrity. With enhanced visibility and streamlined workflows, Newforma Konekt empowers project managers to handle proposal requests with precision, reducing the risk of costly errors and disputes.
Proposal Requests play a critical role in construction projects, particularly when substantial modifications to the original contract are necessary. When these formal documents request detailed and itemized quotes for proposed changes, it’s important that they be properly recorded and shared with all necessary stakeholders. Losing track of these documents or failing to get the right signatures could have disastrous outcomes for the project and could even lead to legal disputes if not handled carefully.
Newforma Konekt transforms the tedious process of managing your PRs into a quick and efficient ordeal by offering a centralized platform that integrates all project information and documentation. This seamless system ensures that every aspect of a proposal request is tracked, reviewed, and approved efficiently, enhancing project collaboration and overall construction project management effectiveness.
In enhancing your contract change management workflow, Newforma Konekt provides you with:
The process begins when a significant change to the contract is necessary. This could be due to various reasons such as client requests, unforeseen site conditions, or design changes. The lead design consultant identifies the need for a PR and initiates the process within Newforma Konekt. Once the need for a change is established, the PR is created in Newforma Konekt. The platform allows for detailed documentation of the proposed changes, including scope, specifications, and any other relevant information.
The PR is then issued to the contractor through the system. Upon receiving the PR, the contractor reviews the proposed changes and prepares a detailed, itemized quote. This quote includes cost estimates, time impacts, and any other implications of the changes. The contractor submits the quote back through Newforma Konekt for review. The submitted quote is reviewed by the project stakeholders, including the lead design consultant and the owner. Newforma Konekt facilitates collaborative discussions and evaluations, ensuring that all concerns and questions are addressed.
Once the review is complete, the PR is either approved, revised, or rejected. Approved PRs are documented within Newforma Konekt, ensuring that all changes are recorded and traceable. The platform also integrates with other project management tools to update schedules, budgets, and other project parameters automatically. The contractor can then proceed with the changes as outlined in the approved PR.
It’s not easy being a construction professional; frequently grappling with a multitude of challenges, from potential litigation and poor collaboration to communication bottlenecks and lost documents. These issues can derail projects, lead to costly disputes, and hinder overall project efficiency.
But, by addressing these issues head-on and integrating contract change management into a cloud-based platform, Newforma Konekt puts you back in control. The platform’s streamlined workflows eliminate the chaos of managing multiple, disconnected systems, reducing the likelihood of errors and missed deadlines. Enhanced visibility allows stakeholders to track the progress of PRs in real time, mitigating the risk of miscommunication and lost documents. Improved communication tools foster better collaboration among team members, ensuring that everyone stays informed and aligned throughout the project lifecycle.
Embracing Newforma Konekt means stepping into a new era of contract change management in construction, where confidence replaces uncertainty. By leveraging this innovative platform, construction professionals can navigate the complexities of contract changes with greater ease and precision. Reduce risks, enhance collaboration, and ensure project success with Newforma Konekt’s powerful features.
Book your demo today and take the first step towards mastering contract change management and overcoming the common pitfalls that can jeopardize your projects.
