Seamless AEC File Management: On-Premise Control Meets Cloud Flexibility

Managing project files in the AEC industry often involves complex workflows, disconnected systems, and time-consuming processes. Teams frequently rely on multiple platforms to store and access files, which can lead to version control issues, misplaced documents, and reduced productivity. For example, an architect working on design changes might need to search through various file repositories, risking delays and outdated versions being sent to the client. 

Accessing on-premise servers is another challenge, as it typically requires VPNs, adding extra steps to an already cumbersome process. For field engineers needing immediate access to construction plans, these delays can disrupt on-site decision-making and slow project progress. 

Security concerns also loom large. Ensuring that only the right people have access to specific files can be complex, especially when external collaborators are involved. Misconfigurations or manual processes often increase the risk of exposing sensitive data. For example, sharing critical project specifications with a consultant might require manual permission changes, leaving room for errors. 

Finally, collaboration suffers without integration. Teams need to download, edit, and re-upload files manually, increasing the risk of errors and slowing workflows. For instance, attaching relevant documents to RFIs, Submittals, and Change Orders often becomes a time-consuming process, delaying project milestones. 

The Newforma Konekt File Server Connector addresses these challenges by acting as the golden thread of AEC information management, linking diverse systems into a unified central hub for all your project data. The key difference lies in its ability to seamlessly integrate with Autodesk Construction Cloud, SharePoint, file servers, and more. This isn’t just about connecting systems—it’s about creating a dynamic, live view of your project data.

With the File Server Connector, you no longer have to worry about isolated data silos or locked common data environments that fail to communicate with other systems. It ensures that project data flows seamlessly across platforms, providing real-time access and collaboration while eliminating fragmentation and inefficiencies.

The File Server Connector dramatically improves how teams interact with project files, weaving a golden thread through workflows to keep them efficient and seamless. With the ability to mirror on-premise server content into Newforma Konekt, users gain the flexibility to work from one centralized location without sacrificing security. For instance, a project manager coordinating with subcontractors can effortlessly upload and share critical documents in real-time, ensuring everyone stays aligned. 

Field teams benefit significantly from instant access to project files without requiring a VPN. Imagine a site engineer reviewing the latest drawings directly from their tablet, without delays or connectivity issues. This instant availability ensures on-the-ground decisions are made with confidence, keeping projects on track and minimizing downtime. 

Collaboration becomes more intuitive as well. A design lead can directly attach updated CAD files to a Submittal or RFI from their on-premise server, simplifying communication with stakeholders and reducing the risk of errors or missed updates. By integrating file management into Newforma Konekt’s ecosystem, the connector supports smoother workflows and eliminates unnecessary redundancies. 

The File Server Connector ensures robust security and seamless integration with your existing systems. Newforma Konekt seamlessly integrates with Azure, Panzura, Nasuni, and on-premise file servers, providing flexible and efficient file management for AEC teams.

The connector mirrors all actions in real time, ensuring the ‘Golden Thread’ of information remains unbroken as any changes made within Newforma Konekt are instantly reflected on the local file server. This real-time view of all your project information allows you to confidently manage files, knowing their updates are immediately accessible to all team members. For example, an updated project schedule uploaded from Konekt becomes available instantly to team members relying on the server repository.

Server performance remains unaffected thanks to the minimal overhead created by the API connection, which is proportional to user activity. Users can further manage this by connecting only specific project folders, ensuring optimal performance even during peak activity.

User access is tightly controlled with Entra ID authentication. Each user’s permissions are mirrored directly from the local server, ensuring only authorized personnel can access specific files. For instance, an external consultant accessing bid documents will have limited visibility, maintaining data confidentiality. Permissions are cached securely, requiring reauthentication only after 90 days of inactivity.

Importantly, the connector does not rely on cloud storage. Files and folders are mirrored without creating backups or replicas, ensuring data remains securely within the local server environment. This setup offers peace of mind for firms concerned about data integrity and regulatory compliance.

Another critical aspect of security within the connector is its audit trail functionality. The connector keeps a detailed, immutable record of all actions taken within the system. This audit trail ensures transparency, as every change, approval, and action can be reviewed at any time. This feature is especially beneficial for AEC firms working on large-scale projects with numerous stakeholders, as it provides a clear and comprehensive history of interactions—vital for regulatory compliance and resolving potential disputes.

For Newforma Project Center users, the File Server Connector represents an invaluable tool that bridges the gap between on-premise systems and the cloud. By leveraging this integration, Project Center users can gain the best of both worlds: the control and familiarity of their local servers, combined with the flexibility and advanced capabilities of Newforma Konekt. 

Consider an AEC firm managing multiple large-scale projects. Project Center users can now attach files from their local servers directly to RFIs, Submittals, and Change Orders, streamlining critical workflows. This seamless integration ensures that teams can collaborate more effectively without needing to duplicate efforts or navigate separate systems. 

Additionally, Project Center users no longer need to rely on VPNs for remote access. Teams working on-site or remotely can interact with project data in real time, ensuring decisions are informed and timely. The ability to centralize project files into Newforma Konekt while maintaining robust security protocols enhances operational efficiency and reduces risk. 

This hybrid solution enables Project Center users to extend their existing workflows into the cloud, reinforcing the ‘Golden Thread’ of information while preserving the reliability and control they’ve always trusted.

With the Newforma Konekt File Server Connector, AEC firms can transform their project workflows by centralizing and simplifying file management. Say goodbye to fragmented systems and hello to an efficient, secure, and unified approach to managing project information. 

Ready to see the difference? Book a demo today and experience how the File Server Connector can enhance your project efficiency and collaboration.