Streamline RFIs, submittals, and contract changes with one connected platform—faster reviews, less risk, and total project clarity.
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Managing RFIs, submittals, and overall contract administration can feel overwhelming—especially when project information is scattered across emails, spreadsheets, and disconnected platforms. For AEC professionals juggling deadlines and team coordination, even one missed document or delayed response can cause costly ripple effects down the line. Most systems are reactive, not proactive—forcing teams to dig for answers rather than have them at their fingertips.
If you’re spending more time chasing RFI responses or trying to track the status of a submittal than actually managing your project, you’re not alone. AEC firms of all sizes are facing growing pressure to streamline communication between design and construction teams while minimizing delays and risk. Without a centralized platform that tracks every piece of correspondence and decision, contract administration becomes slow, error-prone, and full of blind spots.
That’s where Newforma Konekt comes in. Designed to help AEC teams stay organized and aligned, it centralizes RFI and submittal workflows, tracks contract changes, and connects directly with your inbox and Procore. Whether you’re on site or in the office, Newforma Konekt makes it easy to collaborate, respond, and move your projects forward—without the administrative burden.
Without the right tools, contract administration becomes a manual, repetitive process. Many AEC professionals are stuck copying and pasting updates, digging through inboxes for attachments, and re-entering information into multiple platforms.
Scattered Communication:
RFIs and submittals often move through email chains, PDFs, and verbal updates—leading to lost context and delayed responses.Lack of Transparency
Without centralized tracking, it's hard to know what’s pending, who’s responsible, or when responses are due.Duplicate Entry
Teams using disconnected systems must re-enter information across platforms, increasing the risk of errors and wasted time.Slow Reviews
Design and construction teams often work in silos, which extends turnaround time and can impact critical path decisions.Limited Field Access
Without mobile-ready tools, teams in the field can’t respond quickly or log issues in real-time—leading to bottlenecks.
Chasing down RFIs and submittals across emails, folders, and shared drives wastes time and creates risk. With Newforma Konekt, every submission, response, and related document is stored in one central location—so you always know where things stand. This single source of truth improves visibility across teams, ensuring nothing falls through the cracks. It also creates a more reliable, organized process that speeds up reviews, keeps stakeholders aligned, and reduces the stress of tracking critical project items manually.
Miscommunication and outdated documents are leading causes of construction rework. With Newforma Konekt’s document control capabilities, your team always accesses the most current version of their sheets in log. Each version is clearly tracked, time-stamped, and organized, so there’s no confusion about which document is the latest or who made updates. This keeps your team aligned, reduces mistakes, and ensures that everyone—from subcontractors to project managers—is working from the right information every time.
When field and design teams use different platforms, coordination suffers. Newforma Konekt’s Procore Connector eliminates redundant entry by syncing RFIs and submittals between both systems in real time, ensuring both sides are always working from the same information. That means fewer errors, no delays waiting for status updates, and significant time savings across the board. It’s an essential tool for firms that want to tighten communication and reduce the friction between jobsite and office workflows.
Important project information is often buried in email threads. With Newforma Konekt’s Outlook integration, you can file emails as RFIs or submittals instantly—no copy-pasting or lost context. This keeps your communication organized, actionable, and always linked to the right workflow. It’s a simple way to reduce administrative effort while making sure critical decisions are tracked and never missed.
Scope changes can derail projects if not properly managed. Newforma Konekt lets you track every contract change, link it to supporting documents and communication, and see the full picture from request to approval. Having this clarity prevents disputes, reduces financial risk, and ensures your team can manage shifting project requirements without confusion or delay.
Project admin doesn’t stop when you leave your desk. With Newforma Konekt’s mobile app, teams can log, track, and respond to RFIs and submittals from anywhere—whether they’re in the trailer or walking the site. This flexibility speeds up decision-making, reduces downtime, and ensures field and office teams stay connected in real time. No more waiting for updates or playing phone tag—just fast, efficient communication wherever the job takes you.
Looking to refine your contract administration process even further? Download our RFI and Submittal Coordination Guide—a practical resource built for project managers, architects, and contractors.
Inside, you’ll find expert tips on streamlining communication, reducing review cycles, and avoiding costly missteps. It’s designed to help you get the most from your contract administration tools while improving accountability across teams.
Whether you’re leading a large infrastructure project or managing multiple mid-sized jobs, this guide will help you build more efficiently. It’s the perfect complement to Newforma Konekt’s contract administration tools.
Shive‑Hattery transformed their contract administration project workflows by leveraging Newforma Konekt’s intuitive interface and tight Procore integration. Teams now start each day with the latest models and sheets without complex imports or manual updates, significantly improving team alignment and collaboration. Even staff without Revit experience can easily engage, thanks to a user-friendly system that requires little training, reducing onboarding time and tech frustration.
With the Procore Connector, Shive‑Hattery cut RFI and submittal response times by nearly 50%, saving $1,000–$3,000 per project by eliminating duplicate data entry and speeding approvals.
Meanwhile, improved document control—through automation and organized file workflows—helped teams avoid manual filing and errors, further boosting accuracy and efficiency.
Tired of juggling disconnected tools for contract administration? See how Newforma Konekt brings it all together—RFIs, submittals, document control, and change management.