Contract Change Management in Construction

There is only one constant in all industries across the globe, and that is change. In Construction, these changes can stem from RFIs (Requests for Information), any client conversation, site visit, evolving requirements, anything can create a potential change. Documenting these changes meticulously, setting the right expectations, and securing the necessary approvals are paramount to ensuring everyone—from the General Contractor (GC) to the Architect, Engineer, and especially the Owner—are on the same page. 

But that’s easier said than done. 

Managing contract changes in construction and design firms can be complex and stressful. A key challenge is ensuring that all parties fully understand and agree on the changes, especially when they involve added time and cost. Without clear communication in scope and thorough approval and workflow documentation, misunderstandings can arise, leading to disputes or even costly legal fees when scope, timing, or cost comes into question. 

Newforma Konekt addresses these problems head-on by providing a comprehensive system for managing all your project information, including contractual change approvals. It helps track and document every change clearly and ensures that all stakeholders have access to the same information. 

By offering a central platform for communication and documentation, Newforma Konekt reduces the risk of disputes and keeps the project on track, making it easier to handle changes efficiently and effectively. 

Newforma Konekt’s Contract Change Management system is designed to streamline the entire change management process by unifying and simplifying the various stages involved.  

From the moment a change request is initiated, the platform provides a standardized and intuitive workflow that guides users through each step, from documenting the proposed change to securing approvals. This consolidated process ensures that nothing falls through the cracks, making it easier for users to manage change requests efficiently.  

By reducing the number of manual steps and ensuring that all relevant information is captured in one place, Newforma Konekt minimizes the risk of errors and ensures quick turn-around times, helping projects stay on track. 

 

Having a clear view of all changes across a project is essential to maintaining control and ensuring that everyone is on the same page.  

Newforma Konekt provides a centralized log where all changes (Supplemental Instructions, Proposal Requests, Contract Change Directives, and Change Proposals) and their associated documentation are stored and accessible to stakeholders. This consolidated view allows project managers, contractors, architects, Engineers and owners to easily monitor the status of each change request, track its progress, and review any related discussions or approvals.  

With this enhanced visibility, stakeholders can make informed decisions quickly, track each conversation or review workflow, and ensure that all project changes are fully documented and transparent, reducing the likelihood of misunderstandings or disputes. 

 

Effective communication is critical to successful change management, especially in complex construction projects where multiple stakeholders are involved. Newforma Konekt enhances communication by providing a unified platform where all change-related discussions, notifications, and alerts are managed in one place. This cohesive approach ensures that all team members are informed of the latest developments, can easily access the information they need, and can collaborate effectively on change workflows. 

Whether it’s notifying a contractor of a new proposal request, alerting the architect to a required review, or discussing the impact of a proposed change with the owner, Newforma Konekt makes it easy to keep everyone on the same page and working together smoothly. 

Managing contract changes in construction projects often involves navigating through multiple workflows, from Supplemental Instructions (SI) to Proposal Requests (PRs), Construction Change Directives, and beyond. Keeping track of these processes separately can be a complex and time-consuming task, leading to potential errors and missed connections between related workflows. 

With Newforma Konekt, all change management workflows are centralized within a single, intuitive Activity Center. This powerful feature allows you to view and manage every aspect of change management from one spot, giving you complete visibility and control over your project’s evolution. Whether you’re dealing with an SI, a PR, or a CCD, everything you need is accessible in one place, streamlining your workflow and reducing the risk of oversight. 

One of the standout benefits of this centralized approach is the ability to seamlessly combine related workflows when necessary. For example, if a Supplemental Instruction (SI) requires a Proposal Request (PR), you can initiate that PR directly from the SI within the same conversation. Linking workflows ensures that all related documents and actions are connected, providing a clear, historical path from one process to the next. 

By enabling you to integrate workflows, Newforma Konekt simplifies the management of complex changes, ensuring that nothing is missed and that all relevant parties are kept informed. This not only saves time but also ensures that every step of the change management process is properly documented and aligned, reducing the risk of disputes and ensuring that all stakeholders are on the same page. 

One of the biggest risks associated with poorly managed contract changes is the potential for legal disputes. When changes are not properly documented or when stakeholders are not fully informed of what is being proposed, misunderstandings can lead to conflicts that end up in court.  

Newforma Konekt helps eliminate this risk by providing a comprehensive system for documenting and tracking every change request, along with all associated approvals and communications.  

By ensuring that every change is fully documented and accessible to all stakeholders, the platform reduces the likelihood of disputes and provides a clear record of what was agreed upon, helping to protect your project from costly litigation.